Email

Dialogue 1

A: How do you plan to distribute the information about last week’s meeting?

B: I was planning on sending a bulk email to all the users on our company’s server.

A: That’s a time-saving way to get the word out, but I don’t think it will be that effective. Most of us just delete the bulk emails without even reading them. Even if you put a really cathy subject line in there, I don’t think anyone will get the information.

B: Well, it would be way too time-consuming to send the emails one by one to our entire staff... What do you suggest?

A: You could send the meeting brief to the managers by email, and ask them to forward it to the people underneath them. Most people will read an email if it is sent by their supervisor.

B: That’s a good idea. I can just put the meeting minutes on the email as an attachment, then forward it along to the managers. Can you show me how to make an attachment with our email program?

A: I’m sorry, I know next to nothing about the new email program. It’s supposed to be more user-friendly than our last program, but I still haven’t figured it out.

B: I’ll ask our tech support for some help. It shouldn’t be too complicated, I’m sure.

Dialogue 2

A: Let’s correspond by email. I think we should definitely keep in touch. There are a lot of future opportunities to work together.

B: I agree. I am expecially interested in the Aluminum project you mentioned. Do you think you can email the details to me ?

A: Sure! I’ll send it along to you as soon as I get back to the office. I did get your card, didn’t I?

B: Oh, I almost forget! Here it is.

A: Thank you. Is all the information on here current?

B: Let’s ee... Yes, but this only has my work email address. I’ll give you my personal address too. Sometimes if the attachment is too large, my work email will reject it. If your attachment is more than 100K, go ahead and send it to my personal email address instead.

A: It’ll be alright. I can send a compressed file. Does your computer have the software to unzip files?

B: I do, but unzipping files doesn’t work out so well. Last time I tried to decompress a file, my whole system crashed. If it is a large file, it would probably work better to send it to my personal email - It’s better to be safe than sorry.

A: No problem, I will be sure to email the information to your personal email address first thing.