Speaking Test Part III

Sample Dialogues

Time Management

[Definition: the manner by which managers allocate their time when managing tasks]

Sample

Zhang: Hi, Ms Wang, you know, our company is sort of out of control these days. Don’t you think so?

Wang: Yeah. Everything seems to be in disorder here in our company. And that obviously has a lot to do with poor time management.

Zhang: You mean poor time management has caused all these problems. Why?

Wang: When time is not well planned within a company, they usually do not allocate blocks of time to specified tasks. They do not have a definite idea of when they should complete a certain task. And …

Zhang: And I think they often neglect the ordering of priorities. I mean certain tasks need our prior attention. But in our company every task is treated on an equal basis, even if it is a very urgent task.

Wang: That’s the point. So time should be planned according to the importance of the tasks we need to deal with.

Zhang: So what do you think we can do so that time is managed effectively here in our company?

Wang: You mean what procedures we can adopt?

Zhang: Sure. That’s what our boss is asking us to do. Right?

Wang: Right. I think we’ve got a lot to do. First, we should make all the staff members realize how important effective time management is to our company.

Zhang: Yes, I think we can give them instruction in time management, especially those in supervisory positions.

Wang: Right, perhaps we can run a few training programs for them. If need, we may invite some experts from outside to help us.

Zhang: Another thing we can do is to make all the managers, or even every staff member, come up with a job description of their own. In this way, they can be pretty sure about what they are responsible for and what they are not.

Wang: Yes, that’s a good idea. And I think, the top managers of our company should come up with a set of rules as to what kind of jobs should be given priority to. In this way, we can make sure that important tasks are dealt with first.

Zhang: Good idea. So to sum up, our company should run a few training programs, and every staff member should write a job description of their own.

Wang: And rules should be made as to what kind of job should be given priority to.

Responding to Competition

Zhang: You know our sales have fallen a lot during the past quarter.

Wang: Yes, one of our competitors is charging a lot less than us.

Zhang: I know. It is a new company in this line of business. We really need to do something about it.

Wang: What do you think we can do?

Zhang: I think we can launch an advertising campaign to promote our product.

Wang: Yes, it’s a good idea. But that will surely add to our cost and therefore push up our price.

Zhang: I know what you mean. Price is a major consideration when a customer decides on a purchase. But there are certainly many other considerations on their part, for example, quality and after-sales service.

Wang: That makes sense. Ours is a high quality product and our after-sales service is good enough, I think. That’s why we are charging a higher price than our competitors. So we should emphasize our quality and after-sales service in our ad so that...

Zhang: So that people will know the high quality of our product and after-sales service and more people will buy our products.

Wang: But I am still worried about the price. You know customers always like low prices.

Zhang: Yes, indeed. In fact, we can cut down a bit on our price. You know when sales increase after our advertising, we are likely to increase our profit even if we cut down our price a little bit.

Wang: Yes, a low price high volume strategy.

Zhang: That’s it. We may even consider some other incentives, such as a coupon to go with our newspaper ad, and …

Wang: And I think we can offer free delivery for our customers.